How to create an effective proof for client approval? 

How to create an effective proof for client approval? 

In the printing industry, the proof (BAT) is essential. Not only does it provide a preview of the final product before client approval, but it also helps prevent errors throughout the entire production process of a document or visual. good to print This is therefore a document that should not be taken lightly. Its verification is indeed essential. 

Why is the proof approval essential? 

Essential to any printing project, the proof serves as the agreement point for the printing process. Indeed, after a final review and any necessary corrections or adjustments, it constitutes the client's approval. The client formalizes their approval by writing "proof approved" on the received proof.

Having obtained this validation from good impressionThe printer is obligated to produce content that is strictly identical to what was approved by the client. If the final product does not match the proof signed by the client, the client has the right to have the print job redone according to the proof.

How to create an effective proof for client approval? 

The customer's interest is to quickly obtain a BAT (proof of proof) which is perfectly legible and potentially editable. Indeed, knowing that the client must pay close and meticulous attention to this proof, it is best to send it as a compressed PDF with a good image resolution to avoid sending a large file that could affect loading times for your clients. Image formats like JPG with good resolution allow you to send a high-resolution file with a very acceptable file size. Thus, with this version of the good to printThe client will be able to quickly view their proof and thus proceed with validation via the Freshprocess tool, for example. (Explanation in the next paragraph). 

Providing clients with an interactive portal for proof approval and verification is highly beneficial for printers. Once approved, the proof is immediately saved in the print management system, and the next production task automatically moves to "in progress." This represents a significant time saving and ensures the printed document meets all requirements. 

The BAT validation system within the Freshprocess tool

To make the management of effective printsNothing beats the patented Freshprocess system, which centralizes project data and manages submissions for approval, file checks, follow-ups for non-responses, and proof release functions within our dedicated tool for the Graphic Arts industry. This system reduces back-and-forth communication, eliminates time-consuming tasks, and allows your team to know in real time the status of their graphic design work, file checks, and follow-ups.

Your clients will be able to use a branded interface to approve the graphic file or return a non-compliant file, for example, if your printing company works with resellers. This interface also allows you to alert the client to the number of days of production delay caused by a late response.

With an automated approval portal, you reduce production times and simplify the exchange of proof corrections with your client. Furthermore, you have a comprehensive overview of approved proofs and those still awaiting approval from your clients. This system allows you to better manage your print schedule and optimize your project management. It also frees up internal resources by assigning proof creation to your subcontractors with a single click.

After that, all you have to do is collect the approved print proofs and start the final printing.